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Expenses & transactions

Expenses, the transaction ledger and budgets.

Expenses & transactions

The money-out side of the ledger, the full transaction ledger, and budgets.

Expenses

Record and manage costs under Admin → Expenses (/dashboard/expenses).

  • Regular and recurring expenses — one-off costs plus recurring ones (rent, subscriptions, salaries) that repeat on a schedule.
  • Charts — trend, breakdown and analysis charts on the expense dashboard.
  • Filters — by status, category, vendor and date.
  • Attachments — receipts and supporting documents per expense.
  • Payment history — every payment recorded against an expense, with an audit log.
  • Record payment — mark an expense as paid in part or in full; it posts to the transaction ledger.
  • Export — download expenses to Excel.

Transactions

The ledger that reconciles everything under Admin → Transactions (/dashboard/transactions).

  • Income and expenses in one place: invoice payments in, expense payments out.
  • Search, filter and paginate — by type, date range, amount and more.
  • PDF receipts — generate a receipt for any transaction.
  • Detail pages — click a transaction to see its full record.
  • Uploaded transactions — import transactions (for example, parsed bank statement PDFs) under the uploaded-transactions page.

Budget

Track budget vs actual per category under the Budget page (/dashboard/budget).

  • Budget, actual and variance per category, with progress bars and pie/bar charts.
  • Alert thresholds flag categories approaching or exceeding their budget.

Bank statement imports

Bank statement PDFs can be uploaded and parsed into transactions (/dashboard/uploaded-transactions), then matched to invoice and expense payments. See Banks, loans & refunds for bank-level details.

Workflow

  1. Capture the cost at the till or in Expenses (web or mobile).
  2. Attach the receipt.
  3. Record the payment — it posts to the ledger.
  4. Review variance in Budget and the dashboard.

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